All residents aged 18 and over shall be eligible to join, on payment of the current subscription, the amount of which shall be agreed annually by the Management Committee
The Committee shall furnish Income and Expenditure Accounts as at 31st December each year. The Association’s accounts shall be audited annually by an Honorary Auditor appointed at each Annual General Meeting.
The Association shall be managed by a Committee which shall consist of not more than 18 members, who will appoint from among their number, a Chairman, Honorary Secretary and Honorary Treasurer; also such other offcers as they deem necessary. These officers will serve until the first meeting of the Committee following the next Annual General Meeting, where they can be reappointed by a simple majority.
Five members of the Committee shall form a quorum. The Committee shall meet not less than four times a year. Members shall be elected for a term of 3 years at the Annual General Meeting, but each retiring member may be eligible for re-election. The Committee shall have the power to fill any vacancies by co-option. Nominations for the Committee can be given in writing beforehand, or taken from the floor at the Annual General Meeting.
The Annual General Meeting shall be held before the 31st May each year and at least 14 days notice must be given. Special Meetings may be called at the discretion of the Committee or on a petition signed by at least 21 members, stating the object for which the meeting is to be convened, and no other business shall be transacted at it.
Termination of the Association
Should the Association, for any reason, cease to function, a decision to terminate it may be taken by a simple majority of the Management Committee. In the above event all funds and assets of the Association, including membership subscriptions, are to be distributed among any local or national charities as determined by a simple majority of the Management Committee.
Alteration of the Rules
The Rules and Constitution may only be altered at an Annual General Meeting or a special meeting called for that purpose. Such proposed alterations must be published in the announcement convening such a meeting of which at least 14 days notice must be given. Any alteration must be carried by a two-thirds majority of those present and shall become effective immediately.
Aims of the Association:
- To be a non-party organisation
- To preserve the rural character of the district with particular emphasis on the Green Belt, Conservation Areas and the environment in general
- To represent local citizens and to protect their interests when these are threatened
- To co-operate with similar organisations within the district
As amended April 2004